February 13, 2025
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Job Description: Felony Deputy Clerk

Posted January 15, 2025

Job Opening — Felony Deputy Clerk:

The Felony Deputy Clerk is responsible for the preparation, maintenance, and processing of felony and juvenile delinquency court records, as well as performing the duties of a courtroom clerk.

Essential Duties and Responsibilities:

1. Processing Court Records:

  • Handle court records in accordance with established procedures and guidelines.
    • Assist with First Appearances.
    • Set up new cases and assign case numbers.
    • Prepare and process motions, dispositions, pleadings, orders, and judgments.
    • Receive and review documents to ensure completeness and accuracy, certifying and time/date stamping materials.
    • Process case filings via the State E-Filing Portal, paper documents, or other sources.
    • Manage confidential documentation, including arrest warrants, bench warrants, and search warrants.
    • Schedule hearing dates, prepare and maintain court dockets, and correspond with the judiciary regarding upcoming trials.
    • Maintain records relating to jury summons, excusals, and selection.
    • Update and maintain case data, including sentencing and judgment information, and manage case docketing.
    • Distribute documents to all parties and agencies involved.
    • Review and redact sensitive and confidential information in compliance with Florida Rules of Judicial Administration 2.420.
    • Prepare and transmit records to the Department of Corrections.

2. Performing Courtroom Clerk Duties:

  • Prepare for and attend court proceedings.
    • Administer oaths to jurors and witnesses.
    • Process related exhibits and evidence.
    • Prepare and distribute form orders as required by the judge.
    • Interact with courtroom personnel, including attorneys, court reporters, and bailiffs.
    • Process jurors and jury pools, ensuring jurors are properly compensated.
    • Maintain records of court proceedings and minutes, and distribute documents to relevant parties and agencies.

3. Receiving and Processing Payments:

  • Manage court fees and restitution payments.
    • Verify payment histories and provide certified copies to attorneys and courts upon request.
    • Set up and manage payment plans.

4. Customer Service Duties:

  • Respond to public inquiries regarding case status, court procedures, and document retrieval.
    • Provide assistance in person, over the telephone, and through written correspondence.

5. Other Duties:

  • Conduct special projects and research as assigned.
  • Perform any other duties as assigned by the Clerk of Court.